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Friday, March 07, 2003
 
PM Envy
Chris Tulino offers this cheeky view on project managers:
Every project manager I know is looking for a "good" project. A project that is not a nightmare, where success can happen. This is similar to the hopeless romantics looking for true love. It's not that it doesn't exist. It's just not practical to spend time looking for it. If you get lucky, you get lucky. But for the most part, you just buckle down and do the best you can with every situation that arises. If you work at it hard enough, in six months, this project could become a great project. But you can't just will it to be great and you won't just find it out there somewhere.
Chris hasn't posted for awhile, but when he does it shouldn't be missed. He's got a great twist on a Yankee Swap he calls Cut-Throat Pollyanna. I'm already looking forward to next Christmas!

Thursday, March 06, 2003
 
The Management Secrets of the Brain
M. Mitchell Waldop urges us to manage projects from the bottom up. In an article published in Business 2.0 in October 2002 (so I've been sitting on this one for awhile...) The Management Secrets of the Brain he draws parallels to recent understanding of how our brains work to managing organizations.
Your brain is the ultimate example of a complex, decentralized organization. And because we (usually) behave coherently, smoothly integrating new circumstances as they arise, the brain is also the epitome of an adaptive organization, a learning organization, a shared-vision organization -- in short, the ideal modern company.
Waldop makes five claims:
  1. Never try to micromanage a large, complex organization.
    There's not enough executive attention in the world to ironmonger this level of activity.
  2. Don't let bottom-up self-organization go wild.
    Without leadership standard operating procedures are directionless and blind.
  3. The best way to control your subordinates is to just point them in the right direction.
    This new model...assumes that [leaders have] just one job, which is to generate a neural map of the [organization's] goals, strategies, and current situation.
  4. Be careful listening to the voice of experience -- that voice could be your own.
    Sometimes an organization has to break out of its rut and try a new approach.
  5. The organization can't succeed without passion.
    Unless we know what's important, what matters, then all the rationality in the world gets us nowhere.
Waldop makes a great case for managing projects on an agile or lean basis. The brain is ideally suited for project complexity, uncertainty, inevitable learning, and the underlying humanness of the endeavor. Why would we even try a different approach.

Monday, March 03, 2003
 
Project Management Just Unnecessary Overhead?
Why fight a company culture that doesn't support project management practices. Instead, go stealth. That's the advice of Donna Fitzgerald writing in her column for Builder.com The Nimble Project Manager. Donna has been writing the column since September '02. She is also a co-founder of the The NewGrange Center for Project Management.

In the first of her three-part series on Stealth Project Management Stealth PM: How to craft a successful launch, quietly Donna offers three sets of declarations and standards for organizing a stealth project.

The three golden rules of stealth project management:

  • Keep the focus on tangible results, not activities.
  • Fly under the radar.
  • Beg forgiveness rather than ask permission.
Create an initial area of order:
  • Get clarity on the constraints of the project before you begin.
  • Get agreement on the appropriate level of risk in the project.
  • Objectively assess your sponsor and stakeholders.
  • Develop a scope statement.
  • Have a team-planning meeting to create a shared vision of the project.
Establish the communications channels:
  • Get agreement that the PM will be notified when a task is complete or falling behind, a.k.a. the no surprises policy.
  • Get agreement on status meetings.
  • Communicate with stakeholders via an informal kick-off meeting.
These are quite good lists of the declarations (agreements) needed to organize any project, particularly her advice to have team members declare tasks complete at the time they complete their tasks rather than waiting for the next status meeting. If only the next two articles were this good.

In her second article Stealth PM: Staying on track Donna falls back on conventional wisdom of managing projects making the usual prescription to control time, scope, and risk.

Donna wraps-up the series with Stealth PM: Learning from your mistakes. She urges the stealth PM to conduct an informal lessons learned.

  1. The document review
  2. The schedule review
  3. The staff review
  4. The communications review
  5. Reviewing the project diary
  6. The Personal SWOT review
  7. The feedback review
Donna describes the first five reviews as private thinking and investigation actions. Only at review six, the feedback review, does she write about getting others' views and assessments on project performance.

While stealth PM might be a legitimate approach, it is based on a resignation towards the organization and in many ways is just a rehash of conventional wisdom. It's the resignation that bothers me. Project managers and teams do their best work in moods of ambition, determination, and appreciation. What a hill to climb starting out in resignation. The three-part series takes a blind-eye to this issue. Successful projects are much more than the sum of their practices. It takes people operating in good spirits while tending to an always uncertain and unfolding future. Perhaps that's why some companies don't support usual project management practices; they are insufficient for success.

 
Managing Product Development
I added a new weblog to my blogroll today. So, what's the big deal? The weblog is by Johanna Rothman. It's titled Managing Product Development. Johanna is a prolific writer of articles and stories on project management appearing in almost 20 publications. While she devotes most of her attention to software development her views apply more generally to project management.

Take a look at her list of articles. You might remember my posting Managing Work Not Time on two of her articles. Make it a point to stop by at her site and read her weblog. You won't be disappointed.

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